Committed Property Management
Minimizing ownership concerns, while maximizing ownership returns
When you trust us with your property management needs, we manage all of the day-to-day responsibilities so you can focus on bigger things. We combine time-tested rules with the latest market intelligence to preserve the value and profitability of your properties and keep you informed of rent collection and operating costs of your properties.
Because of our experience, you can count on us to:
- Efficiently manage your finances by setting up trust accounts for your property management funds
- Acquire new tenants, negotiate their leases and maintain your properties to the highest standards of property management
- Keep you informed monthly of all aspects of your property management
Properties managed by Civic Asset Management always receive regular inspections, proactive and pre-scheduled preventive maintenance. Our in-house maintenance staff is focused on maintaining your property to the highest standards, and works closely with our reputable, professional contractors so you know that your property is in the best possible condition.
We provide the following property management services:
- Fostering positive tenant relations with open communication and active listening
- Proactive preventative maintenance and quick response service
- Develop annual operating budgets that maintains your property to the highest standards at the lowest possible price
- Aggressive receivable collections
- Technical maintenance expertise
- Accurate, detailed financial reporting tailored to your specific needs
- Supervision of contractors who work on your property—whether they’re yours or ours
- Manage regular janitorial services
- Maintain detailed and complete lease files
- Outstanding customer service and communications to keep you informed of your properties’ status
Financial Accounting and Reporting
We will set up your financial reporting to your preference, or the specification of your CPA. Our accountants are involved with all aspects of accounts payable, accounts receivable, common area maintenance reconciliation, cash flow projections and owner distributions. They assist our property management team in the preparation of the annual operating budget. Civic Asset Management provides the following accounting functions:
- Customized reporting
- Preparation of cash basis and/or accrual basis reports
- Preparation of monthly budget comparison
- Monthly variance reports
- Monthly rent roll
- Monthly receivables/aging report
- Monthly owner distribution
- Monthly rental statements to tenants
- Operating expense reconciliation
- Tenant account management
- Cash management – deposits and payments
- Compliance with providing property information for loan covenants
- Coordinating property audits
- Coordinating project tax returns with owner’s CPA
If preserving the condition and value of your properties to the highest standards of property management and service is important, Civic Asset Management is your choice. Call us today at 480-264-0668 and we’ll happily describe how we take care of your assets to preserve profitability.